Executive Assistant (Bilingual)

About the Role

Vance & Cole is looking for a highly organized, bilingual (English + Cebuano/Tagalog) Executive Assistant to serve as the operational bridge between our US leadership and the Cebu IT Park operations center. You will manage executive calendars across US and PH time zones, coordinate travel and events, handle confidential correspondence, and ensure the CEO and Managing Partners are always prepared, organized, and on schedule. This is a high-trust, high-visibility role with direct access to senior leadership.

Key Responsibilities

• Manage complex calendars for 2-3 US-based executives across multiple time zones, scheduling client meetings, board calls, and internal reviews.
• Prepare executive briefing documents, meeting agendas, and follow-up action items for all leadership meetings.
• Coordinate domestic and international travel arrangements including flights, hotels, visa processing, and detailed itineraries.
• Handle confidential correspondence, NDA processing, and sensitive HR documentation with absolute discretion.
• Serve as the local liaison between US leadership and the Cebu operations team - translating directives, coordinating logistics, and resolving administrative issues.
• Manage office supplies, vendor relationships, and facility coordination for the Cebu IT Park executive suite.

Minimum Qualifications

• 3+ years of experience as an Executive Assistant, preferably supporting C-suite or Partner-level executives.
• Bilingual fluency: English (professional/business level) and Cebuano or Tagalog (native/fluent).
• Expert proficiency in Google Workspace and/or Microsoft 365 including advanced calendar management.
• Demonstrated ability to handle highly confidential information with discretion and professionalism.
• Exceptional organizational skills - you manage competing priorities without dropping balls.
• Available for flexible hours bridging US and PH time zones. Professional demeanor suitable for an executive office environment.