Outsourced Accounts Receivable
Collections. Cash Flow. Offshore.

Outsourced Accounts Receivable Services

Outsourced accounts receivable management directly impacts cash flow, working capital, and your clients' ability to operate. When AR breaks down, invoices go out late and collections fall behind. For CPA firms managing AR across multiple clients, keeping DSO low and collections current is a major operational challenge.

Your AR specialist handles the full order-to-cash cycle. This covers invoice generation, payment application, AR aging analysis, collections outreach, credit review support, bad debt reserves, and monthly AR reconciliation against the general ledger.

Invoice Generation and Delivery

Timely, accurate invoicing is step one in healthy AR. Your specialist generates invoices from time entries, billable hours, or milestones. They validate billing rates, confirm contract terms, and deliver via the customer's preferred channel. For recurring billing, they maintain schedules and ensure invoices go out on the right cycle.

Collections Management

Collections management is where outsourced AR delivers the most value. Your specialist follows a structured cadence: reminders at generation, follow-up at 15 days, formal contact at 30 days, partner escalation at 45 days, and bad debt reserve at 90 days. This approach cuts DSO by 15-25 days on average.

Payment Application and Reconciliation

Accurate payment application stops the cascade of errors that plague AR: misapplied payments cause wrong aging, which triggers collections calls on current accounts and damages relationships. Your specialist matches every payment to the right invoice, handles partials and credit memos, processes refunds, and reconciles the AR subledger to GL monthly.

This service complements our outsourced accounts payable offering for firms that want to outsource the complete AP/AR function to a single, coordinated team.